Shipping Agency

Crew changes and repatriation at the Port of Walvis Bay

Documentation & administration

Crew joining the vessel and sailing with her will receive a sign on or OK To Board letter from us. To issue this letter we will need full confirmed flight details from origin to final destination Namibia. We will also need crew passport numbers and nationalities and their date of expiry.

Trade Ocean will send you all the letters which must be handed to the crew to present with their passport when arriving to Namibia. No other documentation is required.

On the day of arrival, Namibian Immigration will also have a copy of the sign on or OK To Board letter to check against the letter which the on-signer brings with him or her.

Requirements for Offsigners

Offsigners follow the same procedure (see Documentation & administration, above) except that Namibian Immigration will only stamp the sign off letter one day prior to a crew leaving the vessel. This Sign Off letter is valid for 3 day transit.

Anybody other than crew attending to the vessel must apply for a work visa, which can be applied for through Trade Ocean. Please note that approval can take up to 15 working days. A copy of the applicants' passports and motivation letters are required.

In the case of more than one person requiring visas, it will speed up the Home Affairs issuing process if we get all the documentation together, submitting as a group work visa.

For further information, please contact us without delay.